Job description

Job title: HR Advisor

Hours: 3 days a week (21 hours) – based on business need

Location: Farringdon, London EC1N

Salary: £26,600-£28,000 (Pro rated)

Department: Resources

Reports to: Head of Resources

Overview

The Chartered Governance Institute UK & Ireland is the qualifying and membership body for governance with 130 years’ experience of educating and supporting governance professionals. It has in excess of 34,000 students and members worldwide and provides professional development, guidance, career opportunities and thought leadership for the governance profession. The Chartered Governance Institute UK & Ireland is the largest division within the group.

Job Purpose

Reporting to the Head of Resources, you will provide administrative and advisory support across the Institute. You will support in delivering a comprehensive, efficient and professional HR service. In addition you will be responsible for line managing the Receptionist/Administrator and Facilities Assistant

Responsibilities/Tasks

HR Duties

  • Undertake all HR administrative tasks
  • Provide advice and guidance to line managers on HR related issues and policies
  • Offer advice, training and guidance as required
  • Act as the HR representative for investigations, grievances, disciplinaries, probation reviews, performance management and other ER matters.
  • To assist with restructure programmes
  • Co-ordinate the recruitment selection process, from start to finish
  • Prepare monthly payroll
  • Update and maintain HR systems
  • Producing HR reports as and when required
  • Being 1st point of contact for employee queries relating to maternity, paternity, parental leave and flexible working requests
  • Overseeing and tracking the H&S training requirements and arranging as necessary
  • Supporting with employee surveys
  • Filing
  • Keeping abreast of employment law changes and sharing knowledge across the Institute as required
  • Oversee Facilities Budget
  • Support in collecting, sorting and preparing mail and distribute to departments including scanning
  • Responsible for overseeing health & safety in the office in absence of Receptionist/Administrator

Other

  • The post holder may be required to carry out other duties that are reasonably to be considered as within the scope and purpose of the job and the aptitudes of the job holder.
  • Able to work flexibly based on business needs

Person Specification

Knowledge
  • CIPD Associate member or equivalent
  • Minimum of 2 years’ experience in an similar role
  • Excellent working knowledge of using MS Office including MS Word, Excel (Advanced), Powerpoint and Outlook and an understanding of mail merges
  • Knowledge of employee lifecycle
  • Understanding and applying high standard of customer service and experience
  • Understanding of H&S training requirements
  • Basic understanding of budgets
Experience
  • Proven HR experience
  • Providing advice and support on HR related matters
  • Supporting investigations, grievances, disciplinary, redundancies, probation, performance management and sickness meetings
  • Liaising at all levels
Skills
  • Approachable and personable
  • Active listening skills
  • Ability to work under pressure with conflicting priorities
  • Meticulous attention to detail
  • Up to date employment law knowledge
  • Ability to communicate at all levels (both verbal and written)
  • Ability to build professional relationships at all levels
  • Strong Microsoft/Excel Skills
  • Highly organised and able to work on own initiative, prioritising own workload with minimum supervision with the ability to juggle competing demands
  • Excellent organisational, planning, prioritisation and time management skills
Behaviours
  • Positive attitude
  • Proactive and solutions focused
  • Effective communicator
  • Collaborative and helpful attitude
  • Can act in accordance with The Chartered Governance UK & Ireland values:

Ethical – we do the right thing for our customers

Expert – we think independently to promote understanding of the value of good governance and of our profession

Collaborative – we work with others to deliver quality services, share expertise and influence policy

Empowering – as lifelong learning partners, our knowledge supports our members, providing recognition, community and a voice for all

Special circumastances
  • Able to work flexibly based on business needs

How to apply

If you would like to apply for this opportunity, please send your CV and a cover letter to jobs@cgi.org.uk

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