Company Secretarial Assistant - FTSE250
- Recruiter
- Ingen Partners
- Location
- London
- Salary
- Excellent
- Starts
- Closes
- Job Category
- Company secretarial assistant
- Job Type
- Full time
We are a small diligent and dedicated Company Secretarial team keen to bring a Company Secretarial Assistant into the team to perform the responsibilities listed below and develop their skills further. This is a great opportunity for someone to join a busy team in a well-known and respected FTSE 250 company.
Key responsibilities:
- Providing support to the Group Company Secretary and Deputy Company Secretary
- Administering the Company’s share plans using online software, ensuring accurate record keeping, drafting employee documentation, responding to employee enquiries and assisting with preparing and filing annual tax returns
- Maintaining the Group structure chart
- Maintaining the statutory books for all UK companies using Diligent Entities and working with the Deputy CoSec to ensure full and timely compliance of all statutory filings
- Drafting subsidiary company board minutes and shareholder resolutions
- Assisting with creating and maintaining Insider/Project Lists and maintaining the Company’s share dealing register
- Assisting with the PLC Annual Report production, including data-finding, verification and proof-reading of the Corporate Governance section
- Assisting with the organisation of the PLC Annual General Meeting, including assisting with the drafting of the Notice of AGM and proxy forms, and assisting with completing all post-AGM announcements and filings
- Assisting with the dividend payment process
- Assisting with submitting relevant FCA and NSM filings as and when required
- Maintaining with Treasury the Register of Parent Company Guarantees
- Liaising with the Company’s Registrar and responding to any shareholder enquiries
- Liaising with the trustees of the Company’s off-shore Employee Benefit Trust
- Assisting with any ad hoc projects (incorporations, liquidations, acquisitions, disposals etc).
Skills and experience required
- Likely to be part-qualified Chartered Secretary
- 2/3 years+ company secretarial experience, preferably including experience within a listed company
- Solid understanding of the Companies Act 2006, Listing Rules, Disclosure and Transparency Guidance Rules, Market Abuse regime and corporate governance best practice
- UK subsidiary company compliance
- Share schemes administration would be an advantage
Personal attributes
- Strong team player with a positive and proactive attitude
- Methodical, logical and organised
- Excellent attention to detail
- Good communicator at all levels
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