Listed Corporate Administrator

Role summary:

Sanne wishes to recruit a forward thinking, articulate, self-motivated and self-reliant individual within its Listed Fund and Corporate Service offering business in London. Sanne provides a range of fund administration, corporate secretarial services, entity & fund management administration, tax compliance, directorship services and general administration services mainly to investment funds and listed corporate vehicles.

Key responsibilities:

• To administer a varied client portfolio including all aspects of administration & company secretarial matters;
• Fully supporting private and listed company Boards and committees, including attendance at the meetings and preparing accurate minutes thereafter within deadlines agreed with clients;
• Ensuring compliance with all Stock Exchange requirements including all listing, statutory and regulatory requirements, stock market announcements and compliance with Market Abuse Regulations (MAR);
• Assisting in drafting the non-financial sections of Annual Report and Accounts, and project managing the process where appropriate;
• Organising and managing the annual and other general and Board meetings, including the preparation of all relevant notices, drafting agendas, collating reports for inclusion in board packs and managing the online portal used for maintaining client records;
• Reviewing regulatory announcements on behalf of client companies using a range of RIS portals;
• Understanding and meeting entity specific requirements and applicable statutory regulations and requirements within the timeline deliverables;
• Dealing with incoming correspondence in a timely manner and to undertake scanning and copying for client files;
• Assisting with the implementation of customer specific procedures in relation to the governance and reporting requirements for specific client structures;
• Assisting with general corporate compliance including preparation of statutory returns for filing with the Companies Registry and maintenance of corporate records;
• Ensuring that client database records are accurate and all times (including any statutory registers or other records) and update when circumstances change.
• Assisting with transaction management processes for transactions such as share issuances or buy backs, corporate group restructuring or refinancing series issuances, structured finance and listed debt structures;
• Assisting the accounting team in respect of the planning and coordination of audits;
• General participation with administrative tasks to the wider team and to meet the service deliverables with a positive and willing attitude;
• Cash management, processing of payments in line with internal processes;
• Preparing bank statement reconciliations and cash flows;
• Arranging signing of documentation;
• Assisting with new client take on, on boarding of new business or AML / KYC refresh projects and annual reviews of all clients within portfolio;
• Ensuring proactive daily task monitoring is demonstrated;
• Ensuring accurate and daily timesheet completion;
• Managing the billing process of a portfolio, including monitoring/chasing the timely settlement of invoice;
• Acting as point of contact with clients and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Building key relationships with clients, ensuring at all times client requests are responded to in a timely manager and positive management of client expectations; and
• Adherence to internal policies, controls and systems, including meeting any internal deadlines.

Skills / experience required:

• Educated to A level, degree, or equivalent standard;
• Qualified or studying a professional qualification such as ICSA (CGI) or equivalent;
• Ideally have UK listed PLC and or company administration, or related, experience;
• Good technical knowledge with an understanding of company secretarial practices and general awareness of regulations impacting UK companies, obligations of UK companies and the Company Secretary’s role;
• Ability and motivation to assimilate new skills particularly willing to learn key company secretarial competencies;
• Strong IT and numerical skills, especially with using Excel;
• Excellent communication, written management and organisation skills;
• Ability to prioritise and manage several tasks;
• Team oriented and ability to work on own initiative;
• Ambitious, motivated and driven;
• Analytical thinking and attention to detail;
• Resilience under pressure;
• Flexible thinking and ability to adapt to change;
• Excellent interpersonal skills are required to develop close working relationships with colleagues and clients;
• Maintain client documents with integrity and confidentiality.