Associate, Company Secretarial

Vistra is a global business with 5000 employees across 85 offices in 45 countries.  We have an exciting, fast paced, entrepreneurial culture and are growing rapidly.  We are a truly global business with teams working together and supporting each other across global jurisdictions and we are amoung the top 3 global corporate services providers.  We have an inclusive culture and welcome people with fresh thinking and new ideas.

We are currently looking to recruit an Associate, Company Secretarial on a 6 month fixed term contract to join a busy, fast paced team that drive collaboration and high performance.  If you are looking to expand your experience in the field of CoSec please keep reading.  We are looking to recruit an enthusiastic individual to join Vistra at an exciting time of growth. This role will consist of providing comprehensive company secretarial services for a portfolio of clients, ensuring that all internal, legal and regulatory requirements are adhered to and that client service levels are consistently achieved.
Key Responsibilities:    

  • Conduct corporate administration work with appropriate supervision ensuring that all client instructions are interpreted precisely, responded to correctly and that the client is kept regularly informed of progress and costs
  • Administer a portfolio of companies
  • Effectively manage the costs relating to clients’ files and provide a profitable contribution to the department and organisation
  • Ensure that all work is promptly invoiced, raising interim invoices as appropriate
  • Work closely with other members of the Company Secretarial department in identifying areas where current systems and services can be developed
  • Work closely with clients, identifying ways in which we can develop the relationship and ensure client retention
  • Ensure that files are compliant with current money laundering regulations, conduct ongoing client contact to ensure that the customer due diligence information requested is received within a reasonable time frame
  • Maintaining systems that enable us to manage and control customer due diligence activity and reporting all concerns in respect of suspicion of money laundering activity to the Compliance Officer
  • Identify, promote and develop commercial opportunities wherever possible and to keep clients informed of new products, services and changes in legislation
  • Play an active role in the key account management programme, supporting marketing, promotional and sales initiatives as appropriate
  • Carry out ad hoc duties and deputising for management when required
  • Provide guidance, assistance and example for less experienced peers

Qualifications and Other Requirements:             

  • Educated to degree standard/Paralegal Qualification/ICSA Qualified or a minimum of 2 years work experience in corporate governance
  • Excellent written and oral communication skills at all levels. Foreign languages would be an advantage but not essential

Candidate Profile:          

  • Experience in providing services to clients, both in person, in writing and by telephone
  • Attention to detail
  • Proactive and self-motivated
  • Computer literate
  • Capable of working under pressure and with minimal supervision

Similar searches: Trainee / Internship, Company secretarial assistant, Governance officer/assistant