Company Secretarial Assistant / Team Administrator

Newly created role for a Company Secretarial Assistant / Team Administrator with a global construction firm based West of London. 

 

Departmental Assistant & Administration – group legacy PLC & related CoSec matters

  • Reporting to Head of Legal (as Company Secretariat [Executive] Assistant for Head of Legal diary / Outlook management & matters); also / second reporting to Company Secretary.
  • Prepare any related reporting / updates / presentations (power point) on legacy matters 
  • Weekly calls / diary briefings to Head of Legal and throughout week as required on project and legacy / legacy litigation matters

Project (financial restructurings) – primary focus of the role for Company Secretary:

  • Support CoSec team and Project lawyers with orderly preparation / presentation of due diligence folders – hard and soft copies, print, copy, package up and hard & e-file as needed, locating historic / previous board minutes etc
  • Regular access to externals to retrieve from legacy archives, documents retrieval to and from archives, circulation etc for due diligence etc and other legacy matters / historic matters etc
  • Orderly management and filing – onfloor archives & in drives / online workspace
  • Employee services & HR / IT admin issues for the legacy / CoSec / Project team
  • Support due diligence processes / components as directed by CoSec & by Project team
  • Become ‘SuperUser’ for the ‘I-manage’ supporting email and document management system for Project team’s folders (training will be provided in use of this platform)

US and Plc legacy litigation – assist Head of Legal: arrange and diary meetings, depositions dates, access to data room[s], printing of documents and production and circulation of files, liaison with witnesses and external counsel, case timetable milestones, travel / visa support for Head of Legal (if any); archiving and corporate retrievals for litigation, arrange expert meetings etc

 

Full Time; Part-Time also considered (e.g. four days per week) 

Location: will expect employee to be working hybrid at home and some days each week in the office (e.g. two or even perhaps three days flexi office)    

Salary; £35,000 - £45,000 DoE

 


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