Assistant Company Secretary

Market leading professional services firm with a diverse client portfolio seek to onboard an Assistant Company Secretary

Essential purpose of role:

You will form part of a high calibre team responsible for delivering an extensive range of corporate secretarial and governance services to a portfolio of UK clients. You will be the point of contact for a portfolio of clients, providing high quality advice and work with others in the portfolio team to deliver an excellent client experience and ensure clients remain up to date with their statutory obligations.

The firm looking for candidates who will bring enthusiasm, energy and flexibility to the role, with the desire to strive and go the extra mile.

Main Duties
 Advising a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes
 Corresponding directly with clients and third parties
 Drafting board minutes and shareholder resolutions to make relevant company changes
 Undertaking any statutory filings with the Registrar of Companies
 Assisting with the maintenance of electronic corporate records using Diligent Entities
 Ensuring that statutory books remain up to date 
Providing meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs
 Ad Hoc requests and administrative matters (authorised signatory requests, board minute extracts, secretary certificates, auditor requests, etc.) and attending to any notarisation/apostille requirements
 Building relationships with teams across Law Debenture
 Ensuring that invoices for work completed are issued, accurately, and on time

Essential Knowledge, Skills, Experience
 A degree, ideally in Law/Business Studies, although this is not essential
 ICSA part or fully qualified (or other professional qualification if relevant experience can be demonstrated)
 A demonstrable interest in the company secretarial profession
 Experience of attending and minuting Board and Committee meetings, preferably in the financial services sector
 High level of attention to detail
 A proven record of high performance and achievements
 Commercial and practical outlook
 Ability to build relationships and rapport, demonstrating credibility  Solution focussed, confident in communicating effectively with stakeholders at all levels
 Ability to work on your own initiative and to take ownership of tasks, time and workload by prioritising and managing expectations.
 A team player, who can work effectively and collaboratively with colleagues and stakeholders, providing support where necessary
 Contributing towards monthly forecasting and work to ensure targets are met
 Excellent computer skills, in particular MS Office, Excel and Outlook
 High standard of professional and personal conduct and ethical behaviour