Board Administrator – PLC board Dublin

Board Administrator – PLC board Dublin with global travel opportunity

£50,000

Working in the Company Secretarial function, an opportunity has arisen for an enthusiastic Board Secretarial Administrator with excellent interpersonal skills and a can-do attitude to work in-house with a listed plc. Seeking an administrator who is keen to gain experience in a fast-paced global organisation. If you have experience dealing with Boards, Committees, Chair, Non-Executive Directors, or C-Suite. The primary responsibilities of this role are to support the Board Secretarial Manager with coordination and logistics for meetings and provide all other administrative support to Non-Executive Directors.

The role:

• Support the Board Secretarial Manager with coordination and logistics for all Board and Committee meetings
• Managing all meeting logistics for Board and Board Committee meetings to include scheduling and issuing diary invites for meetings, drafting Board calendars, booking venues, arranging catering and transport
• Coordinating all shareholder meetings and investor briefing sessions
• Coordinating all AV and Tech support requirements for all meetings
• Managing the Group website with external providers, ensuring relevant Board and Governance sections are kept up to date
• Managing Company Secretarial sections of the internal Intranet, including updating policies, procedures, Board calendars
• Support the Board Secretarial Manager with
• Supporting with collating Director documents required for licenses in various jurisdictions
• General filing, scanning, storing of documentation (hard copies and electronic) and maintenance of company seals
• Ad-hoc support with PowerPoint presentations and other documents as required
• Support with ad hoc projects and other duties relevant to the Group Secretariat function, or any other task assigned by the Deputy Company Secretary and Head of Governance or Board Secretarial Manager
• Be onsite for all Board and Committee meetings including overseas Board site visits and strategy off sites

Requirements:

• Excellent communication skills both oral and written (English) with the ability to interact professionally with Directors and senior executives across the Group
• Minimum 2 years’ experience dealing with C-Suite, Chair, or Non-Executive Directors
• Highly organised and ability to prioritise effectively
• Confident working with confidential and sensitive information in a restricted manner 
• Experience with company secretarial packages Diligent Boards and Blueprint / Diligent Entities (desirable)

If you want to find out more about this position, see the full job description or work out how to apply, please contact me on 02030 588 005 or at poppy@dmjcosec.com