PA and team Assistant – Flexible position in Dublin with Global Travel
- Recruiter
- DMJ Recruitment
- Location
- Dublin
- Salary
- £40,000
- Ref
- #22293
- Starts
- Closes
- Job Category
- Trainee / Internship, Company secretarial assistant
- Job Type
- Full time
PA and team Assistant – Flexible position in Dublin with Global Travel
£40,000
Progressive, growing team offering flexible working with travel to the office for critical meetings only, this exciting opportunity would allow growth, development & progression within the team, offering extensive benefits. If you have experience working as a team assistant, ideally within a Company Secretarial or Legal function, with an interest in tech and organisation, this may be the job for you.
The role:
- Collate all documents required for licensing applications in various jurisdictions as well as other due diligence requests, and arrange for necessary signatures and certifications, legalisation and apostille, where required
- Act as Administrator for Diligent Entities, the Group’s legal entity database, ensuring legal entity information is continuously updated
- Support the team with administration of the Group’s global subsidiaries, including updates to letterhead, schedule subsidiary meetings, co-ordinate submission deadlines with relevant stakeholders, collate and distribute subsidiary Board packs and schedule weekly signing slots for subsidiary Board Directors and ensure all signed documents are filed as necessary
- Invoicing, raising PO numbers, and liaising with accounts payable team and suppliers
- Manage the central company secretarial mailbox, provide responses to queries and escalate where necessary
- General filing, scanning, storing of documentation (hard copies and electronic)
- Ad-hoc support with PowerPoint presentations
- Support the Deputy Company Secretary with internal team meetings, including distribution of materials
- Support with ad hoc projects and other duties relevant to the Group Secretariat function, or any other task assigned by the Deputy Company Secretary or Board Secretarial Manager
Requirements:
- Excellent communication skills both oral and written (English) with the ability to interact professionally with senior executives across the Group
- Highly organised and ability to prioritise effectively
- Attention to detail
- Proactive with a hands-on approach and a can-do attitude
- Confident working with confidential information
- Strong team ethic and willing to support team members to meet deadlines where relevant
- Computer literate (Word, Excel, PowerPoint, Access, Visio, Oracle Financials)
- Experience with company secretarial packages Diligent Entities and Diligent Boards desirable but not essential
For more information, please contact me on 02030588 005 or at poppy@dmjcosec.com
Similar searches: Full time, Trainee / Internship, Company secretarial assistant