Senior Assistant Company Secretary

JOB SPECIFICATION

Position:              Senior Assistant Company Secretary
Reporting to:       Group Deputy Company Secretary
Department:        Legal
Location:             Peterborough on a hybrid working basis or London on a hybrid working basis

Role Purpose:

Established in 2001, Markerstudy Group includes the UK’s largest MGA - Markerstudy Insurance Services Limited (MISL), which supports UK broker partners and protects in excess of six million policyholders with a comprehensive range of products.

In 2020, Markerstudy Group acquired Co-op Insurance’s underwriting business and commenced a 13-year partnership to provide home and motor insurance products under the Co-op brand.

In 2021 it acquired BGL Insurance, a leading distributor of insurance to 3 million customers, and Lloyd’s broker, Clegg Gifford.

With our continued expansion we are now looking to appoint a proactive, enthusiastic and qualified Assistant Company Secretary to assist and support the Company Secretary and the Company Secretarial team as a whole, with the administration and record keeping of the Companies and Boards of the Markerstudy Group of Companies. with a specific focus on the regulated Insurance Boards.

Key Responsibilities:
Meeting Operation:

The post holder will be responsible for the smooth operation of some of the Regulated Insurance Boards, Board Committees and any sub committees, duties to include:

• Extensive meeting coordination including preparing agendas, collating briefing notes and tracking actions 
• Maintaining an up-to-date record of report contributors for the various boards and committees
• Liaising with report contributors in order to collate all submissions as per agreed timelines
• Building of board and committee packs using Diligent Entities and the circulation of these packs within timeframes agreed in Terms of Reference dependant on the Board or Committee
• Attending meetings, as directed, in order to take accurate minutes
• Maintaining records and logging all previous meeting materials
• Ensuring minutes and actions are circulated expeditiously
• Undertaking other reasonable responsibilities and projects as instructed by the Deputy Company Secretary and assisting the Deputy Company Secretary as otherwise directed
• Adhering to Company processes with regard to FCA compliance and Consumer Duty

General Duties
Including, but not limited to:

• Company Secretarial duties including filing of documents at Companies House using paper and online filing as appropriate
• Preparing statutory minutes
• Maintaining all company registers, records and legal documents
• Checking the statutory procedures required for events arising and drafting all paperwork
• Monitoring changes in company law and the regulatory environment
• Arranging stock transfer agreements, share allotments, payment of dividends
• Assisting with corporate actions such as mergers and acquisitions of companies – including due diligence and providing buyer and seller documents
• Adhering to Company processes with regard to FCA compliance and Consumer Duty
• Undertaking other reasonable responsibilities and projects as instructed by the Company and/or Deputy Company Secretary
• Completing bank mandates for new accounts and changes
• Assisting with the update of risk registers and reports
• Assisting the Company and Deputy Company Secretary as otherwise directed

Essential Skills & Experience:

• Educated to degree level and CGI (ICSA) qualified or legal equivalent
• Experience working in a regulated environment with FCA, Lloyds or PRA
• At least 5 years previous company secretarial experience, to include company administration, board/committee support (including extensive minute writing)
• Excellent attention to detail and organisational skills
• Organised and efficient
• Ability to multi-task and work to tight deadlines
• Ability to work autonomously
• Proactive and positive “can do” attitude
• Willing to learn new areas and take on new duties
• Good IT skills; thorough working knowledge of Microsoft Word, Excel, Internet Explorer, Outlook, Diligent Entities (or equivalent) and Diligent Boards (or equivalent)
• Good team-working skills

Benefits:

• 28 days annual leave + 8 bank holidays
• Private Healthcare
• Private Pension
• Life Assurance

If you are interested in learning more about this role please apply and one of our dedicated Talent team will be in touch to discuss your application further.  The interview process for this role will involve two stages and we hope to offer the perfect candidate before the end of the year.