Governance Officer - Apprentice

Reporting to:    Group Head of Legal and Company Secretary 
Department:    Legal/Support Services

Role Purpose:

The SQIB Group was founded in 2013 and is formed of a group of companies involved in property, leisure and aviation. These include Salomons Estate, Bewl Water, Zenith Aviation and Presence & Co Property Management. The portfolio is varied and interesting and no two days are ever the same. 

Applications are invited for a Governance Officer Apprentice to join the Legal department, part of the support function for the group. This newly created position will support the Group Head of Legal and Company Secretary with corporate administrative services across the Legal and Company Secretarial functions, ensuring both the smooth and efficient running of the Company Secretariat and that appropriate legal and statutory compliance is maintained for the Group and its subsidiary companies.

Training:

Training will follow the 18-month Apprenticeship pathway, whereby the successful candidate will be very quickly immersed into the world of Governance, interacting with both internal and external stakeholders in addition to other teams across the Group.

Time will be provided for training with our appointed training provider and upon successful completion of the programme a Level 4 Apprenticeship in Governance will be achieved. This will allow the successful candidate to progress onto professional qualifications from the Chartered Governance Institute.

Working Week: Monday – Friday 9am - 5pm

The team works in a hybrid fashion; from home with regular on-site days. 
The ability to be flexible is a must as some tasks/projects may require travel between offices in and around Sevenoaks and Tunbridge Wells, including to third party offices. Travel into London may also be required. 
 
Key Responsibilities will be developed over the course of training and will include:

• Entering and maintaining information on systems and files to ensure that information is up to date and in the right place, including in relation to group insurances, charges, guarantees and litigation
• Answering standard enquiries and act as a point of contact internally and externally, providing information to stakeholders.
• General Filing of documents 
• Filing of documents at Companies House using paper and online systems, under direction
• Production of statutory minutes and registers
• Assisting with the administration of the group’s insurance programmes
• Maintenance of all company registers, records and legal documents
• Assisting Finance with the completion of bank mandates for new accounts and changes to existing accounts
• Processing invoices and dealing with authorisation of such
• Assisting with KYC requests from both internal teams and external agencies
• Assisting with the execution of documents, both online and in person.
• Any other general administrative activities that arise in the day-to-day business
• Assisting with the smooth operation of the Quarterly Board meetings
• Meeting coordination including preparing agendas, collating briefing notes and tracking actions
• Liaising with report contributors in order to collate all submissions as per agreed timelines
• Building of board and committee packs and the circulation of these packs within agreed timeframes
• Maintaining records and logging all previous meeting materials
• Assisting with the circulation of minutes and actions 
• To undertake other reasonable responsibilities and projects as instructed by the Group Head of Legal and Company Secretary 

Skills & Experience:
Communication skills, IT skills, Attention to detail, Organisation skills, Problem solving skills, Administrative skills, Logical, Team working, Initiative

Qualifications:
GCSE or equivalent Maths & English (Grade C/4 or above) Essential (If this is not already achieved this can be studied along side the Apprenticeship)

How to apply:
Please send your application via the Gov.uk Apprenticeship website using the apply button.