Board Secretary

Salary: Unpaid voluntary – Expenses (food & travel) reimbursed.
Hours: 3-4 hours per month
Location: Remote with 2-3 in-person meetings throughout the year in Greenwich or Bexley. 

WHO WE ARE:

Greenwich and Bexley Credit Union is a member-owned financial cooperative serving the communities of Greenwich and Bexley in London. It provides a range of financial services, including savings accounts, affordable loans, and financial education, to its members. Unlike traditional banks, the credit union operates on a not-for-profit basis, reinvesting earnings to benefit its members and support local community development. By promoting financial inclusion, Greenwich and Bexley Credit Union aims to enhance the financial well-being of its members and foster a sense of community empowerment.

PURPOSE:

The Board Secretary will play a crucial role in supporting the effective governance of Greenwich and Bexley Credit Union. This position involves organising board meetings, ensuring accurate record-keeping, and maintaining compliance with legal and regulatory requirements in respect of company records. The ideal candidate will have strong organisational skills, attention to detail, and the ability to handle sensitive information with discretion.

DUTIES AND RESPONSIBILITIES:
 

1. Schedule, prepare agendas for, and coordinate board meetings and support the annual general meeting (AGM).
2. Record accurate minutes of meetings and distribute them to board members in a timely manner.
3. Maintain and update records of board attendance, activities, decisions, and policies.
4. Serve as the custodian of the credit union’s governance documents, such as bylaws, terms of reference and board policies.
5. Facilitate communication between board members and management as required.
6. Assist in the preparation and distribution of reports and other documentation required for board meetings.
7. Provide support for board member orientation and ongoing education.

QUALIFICATIONS:
Must have:

• Trainee applicants welcome - full coaching and support will be provided.
• Good written and verbal communication skills.
• Strong organisational skills with an ability to multitask and prioritise effectively.
• High level of discretion and confidentiality.
• Proficiency in using standard office software (e.g., Microsoft Office).

A bonus to have:

• Familiarity with governance and regulatory compliance issues.
• An understanding of financial products and reporting.
• Previous experience in a similar environment / role is welcome, but not mandatory. 

APPLICATION PROCESS:

Interested candidates should submit their CV and a cover letter detailing their qualifications and interest in the role via the 'Apply' button.

Greenwich and Bexley Credit Union is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.