Company Secretarial Assistant (Senior)

We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.

Our teams are proud to deliver on some of the most prestigious projects across the world. It's thanks to our talented people and their diverse thinking, expertise, and knowledge. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise. When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer.’

As a member of the Corporate Secretariat team, the successful candidate will assist in providing a full secretariat service to the Group and its overseas subsidiaries (including in the UK, Europe, Asia, Australasia and Middle East regions).

Your purpose:

We're looking for a Company Secretarial Assistant in the UK team as part of a busy, friendly international Corporate Secretariat which carries out all core company secretarial responsibilities for the Group’s subsidiaries, with a focus on statutory compliance and record-keeping, routine annual and year-end procedures, and ad-hoc projects, as well as managing the compliance and maintenance of the Group’s international portfolio of subsidiaries with external consultants/legal service providers.

Core duties include:

• Managing subsidiary, branch and other entity management/compliance, including:
• Incorporation/registration of new entities.
• Deregistration/liquidation of existing entities.
• Statutory documentation/files and entity management database records.
• Subsidiary board minutes and shareholder resolutions for both ad hoc and routine matters.
• Statutory returns.
• Statutory accounts.
• Advising on project/bid and KYC support e.g. in connection with the preparation of statements, provision of documentation.
• Preparing Powers of Attorney.
• Assisting with document and contract execution requests (notarisation, legalisation requests).
• Supporting the M&A Team on merger & acquisition and divestiture/reorganisation and project support (including post-completion filings, onboarding new entities).
• Assisting the team with review of UK subsidiary accounts.
• Providing support to other Legal team members.

What you can bring:

• Previous practical company secretarial experience (ideally within an international Corporate Secretariat team).
• Experience of managing the administration of entities in a range of jurisdictions/internationally.
• Company secretarial technical skills, preferably developed in a complex international group.
• Microsoft Office: Intermediate level.
• Working knowledge of entity management platform/database (such as EnGlobe, Blueprint) desirable.

Qualifications:

• ICSA qualified or currently undertaking ICSA qualification (ideally with experience working in an international corporate secretariat)

The individual:

• Good organisational and administrative skills.
• Articulate with excellent communication skills, especially written English.
• Ability to prioritise and manage a large and varied workload; ability to work autonomously with minimal supervision.
• Happy working in a fast-paced environment with demanding deadlines and willingness to learn to take on new responsibilities and tasks.
• Professional approach.
• Team player.
• Good interpersonal skills required (tact, honesty, integrity, confidentiality, patience and ability to get on well with all levels of staff in a multicultural environment).
• Self-motivated with problem solving and decision-making skills.
• Accuracy and attention to detail essential.

Location:

Based in the UK, primary location: Epsom or London office (with hybrid/remote working as per company policies).

All applications considered seriously and following review potential candidates will be contacted via email to arrange a Teams interview. If this vacancy sounds interesting to you, we'd love to hear from you!