Assistant Company Secretary

About Dot

The Dot Group (“Dot”) is a group of market-leading businesses focused on transforming student living, with a vision to serve over one million students each year. We help shape a better future for our customers. We will never stop pushing for progress in creating a sustainable value for generations to come.

Dot is comprised of Global Student Accommodation (GSA), Yugo, Student.com and Kinetic Capital. Together we have over 1450 employees operating in more than 180 leading educational cities across 30 countries.

Since creating a new vision for student living over 30 years ago, we've been continuously evolving through our pioneering, empowering and collaborative approach.

A transformational force connecting leaders and expertise to spark change and unlock growth.

Our Values

At Dot, we live and work by our values every day:
 

• Pioneering: Through decades of firsts and a passion for international growth and innovation, our unique proposition is as strong as ever.
• Purposeful: Driven by a clear mission, we take intentional action that aligns our values and creates meaningful, lasting benefits for our people, communities and the planet.
• Positive: We are optimists, facing challenges with resilience and working to create a supportive, empowering environment where people thrive.

Role Purpose

Dot is looking to recruit an Assistant Company Secretary to support the Global Head of Risk & Sustainability in delivering a professional and broad-ranging company secretarial service across Dot. Working with a number of senior stakeholders, this role will embed good practice company secretarial services at a critical period of growth and development. The role has broad scope with a key focus on:

• Supporting the administration and governance of the Dot Board, its committees and all Dot entity boards/committees.
• Owning and managing the administration of Dot’s entities via Diligent – including the maintenance of statutory registers, Dot entity listings, Companies House filings, and the maintenance of Dot structure charts and associated KYC requests for those entities.
• Supporting corporate structuring activity in relation to the Group’s growth strategy via transactional activity (e.g. company incorporations, director changes, etc.).

Key Responsibilities

Board of Governance & Administration

• Supporting all corporate governance activities in support of Dot’s strategic objectives.
• Ownership and management of agendas for the Dot Board and committees, working with chairs to set and disseminate papers via Diligent Boards.
• Working closely with the key stakeholders on one-off/ad-hoc projects identified by Dot committees as required

Dot Entity Governance

• Ownership and maintenance of Dot’s legal entity structure via Diligent.
• Overseeing the delivery of company secretarial services provided by 3rd party administration providers, establishing relationships and service level monitoring metrics.
• Managing KYC/AML/CDD queries from the business / 3rd parties.
• Managing and overseeing statutory filing obligations, director changes, company formations, etc.
• Working with various departments to support ad-hoc company secretarial queries.

Corporate Structuring

• Forming and establishing corporate vehicles (in-line with tax advice) and administering/overseeing the administration of the same.
• Creating and maintaining corporate structure charts and corporate & director schedules for Dot entities including the funds and joint ventures they manage.

Experience and Knowledge

Essential

• Relevant company secretariat qualification (ICSA/CGI), or working towards the same.
• Significant experience in a company secretarial or governance related role (5 years +).
• Consistent track record of supporting directors,  boards and committees in their efficient operation in a fast-paced growing organization.
• In-depth knowledge and experience of operating Diligent Entity management software.
• Outstanding organizational and stakeholder engagement skills with a track record of strong communication at all levels - working with and building relationships at director level and with external stakeholders and business partners.
• Strong knowledge of company secretarial requirements and a working knowledge of relevant company law matters.

Preferred

• Proven record of collaborating with colleagues across geographical and functional boundaries.

Personal Attributes & Competencies

• Ability to work with high levels of self-sufficiency, in a global organization with diverse teams across Dot.
• Highly developed verbal and written communication skills, able to communicate complex material in a business-friendly format for stakeholders at varying levels.
• Proactive approach to work with good instincts to spot commercial concerns. Copes well with high volumes of work and thrives in a fast-paced complex work environment.