Assistant Secretary (mix cosec/legal work)
- Recruiter
- BWW Recruitment
- Location
- London/Remote
- Salary
- £ Competitive
- Ref
- 3328
- Starts
- Closes
- Job Category
- Assistant company secretary
- Job Type
- Full time
Our client is a British pharmaceuticals company. It now seeks to recruit an Assistant Company Secretary to report directly to the GC/Co Sec. The role will be hybrid, based 2/3 days a week in their London office.
This is a broad ranging role, handling all the day to day statutory compliance work in a pretty self-sufficient manner, and also some employee benefits matters, together with some legal management work. A full job description is available on request.
Principal Accountabilities:
Direct report to the Group General Counsel/Company Secretary, and responsible for all company secretarial matters including:
Statutory compliance:
- Liaising with the Finance team on dormant entity reduction
- Subsidiary company meetings and restructurings and advice to overseas subsidiaries on such issues.
· Ensure correct compliance with Companies Act:
• Registering – changes to Directors, Secretaries, Addresses, Share Transactions, Share Allotments, Striking Off applications
• Maintaining statutory records and compliance with company law and assisting overseas subsidiaries to be compliant.
• Online filing of confirmation statements using Diligent Entities software.
- Dealing with ad hoc queries from group companies
Employee benefits:
- Management of Share Replacement Plan (SRP) including preparing the documentation and board resolutions for the granting of annual awards and payouts.
- Advising the payroll and participants on SRP tax issues.
- Liaising with external administrator, EBT trustees and advisers to manage the SRP.
Legal management and other:
- NDA/MSA and other contract review/drafting as well as corporate matters.
- Management of share registrars’ services and budgets and dealing with all dissenter register enquiries.
- Departmental budget and negotiation of contracts with service providers.
- reviewing legal documents in connection with M&A activity.
- Management of dataroom documentation.
- Maintain a comprehensive shared drive and filing system for the group’s company. secretarial function, working closely with the Executive Assistant to the General Counsel and Company Secretary.
This role would suit a candidate with the following skills/experience;
- part or newly qualified with the CGI or law degree
- experience performing statutory compliance duties as outlined above
- excellent communication skills, both written and verbal
- demonstrable stakeholder management skills both internally and externally
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