Financial Services plc - Company Secretarial Assistant | London/Hybrid

Specialist bank are now seeking a Company Secretarial Assistant on a full- time, permanent basis. Core working hours are Monday to Friday 0900 to 1700 and you will be required to attend the London office four days per week, working one day from home.

A minimum of 1-2 years’ experience in Financial services is essential.

The post-holder will join the Group Company Secretarial team in managing a range of statutory and governance related obligations on behalf of the Group and our purpose is to empower the business to make effective decisions. The team delivers on that purpose through supporting the committees and forums comprising the Group's corporate governance framework and advising on the Group's governance and statutory obligations.  You will work alongside the team servicing a portfolio of internal stakeholder clients as well as wider corporate governance projects and tasks. This role will include governance forum / committee meeting support work, and transactional work including legal entity management and statutory compliance.

Salary is competitive depending on experience.

Responsibilities include:

• Preparing agendas for a range of governance forums and committees, managing the meeting calendar and liaising with functional representatives responsible for preparing papers around deadlines, preparing meeting packs, and drafting the minutes, actions schedule and any upstream reports to other forums. The committees / forums you will be involved with include, but are not limited to, the Bank's investment committee, New Product and Initiative Forum, Financial Services Compensation Scheme (FSCS) Committee, the Client Money Committee, Transaction Reporting Committee, Senior Managers Regime Committee,  and the Policies Review Committee
• Managing the process for regular statutory compliance events for a number of Group subsidiaries including UK and Ireland– including submission of confirmation statements and signoff of annual accounts, as well as ad hoc processes such as director changes
• Being responsible for keeping legal entity data current in GEMS
• Actioning requests from Internal and External audit for the collation and provision of various governance materials
• Managing the library of forum/committee terms of reference, including the annual review process, and leading an initiative around providing online access for stakeholders to terms of reference and other key governance documents
• Preparing and releasing stock exchange announcements in accordance with applicable Listing Rules
• Managing the Authorised Signatory process and dealing with sealing requests and other signatory queries
• General administrative support to the department when required.

Core skills and Knowledge:

• 1 – 2 years' experience of supporting governance / compliance forums and committees in financial services
• Exposure to core technical concepts in banking such as liquidity and capital management, operational risk, compliance, credit, internal audit etc. Some knowledge of the regulatory regimes which underpin these where applicable and an appreciation of how these areas typically interact with the broader governance framework / cycle within banking.
• Exposure to broader financial services landscape and an appreciation of key governance and compliance frameworks, including UK Corporate Governance Code, FCA Listing/Disclosure Rules and company law, plus Market Abuse Regulations
• Strong drafting abilities with the ability/perception to be able to transpose/precis technical concepts/discussions with accurate, fluent and logical writing style for minutes and other reports.
• strong attention to detail for format and typography
• Good organisational skills and project management abilities
• Working knowledge of Diligent Boards (or equivalent board portal software)
• Working knowledge of GEMS (or equivalent legal entity management software)
• Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience), Powerpoint and Excel
• Personable, pro-active, flexible, pragmatic, robust. You must have the ability to communicate and collaborate effectively with people at all levels of an organisation and across a range of jurisdictions.

If you have any questions or would like to be considered for the role, please do not hesitate to get in touch!