Assistant Company Secretary - Staines/Remote

Software company is now looking for an Assistant Company Secretary to join them on a full-time, permanent basis. The role reports to the Chief Legal Office with the main focus of the role being subsidiary governance.

The team work on a hybrid basis, 2 days from the office in Staines (usually Monday and Wednesday) and 3 days from home.

 Salary is competitive depending on experience.

The Company Secretarial function is fundamental to the smooth running and compliant operations of the group and will help ensure and drive strong governance and best practice across all group entities.
The objective of the role is to assist the Chief Legal Office to provide company secretarial, governance, administrative services and subsidiary management for the Group.
He/she must have previous experience in global subsidiary management and governance. The ideal candidate will be a problem solver, have good communication skills and impeccable attention to detail. He/she must have the ability to multitask, understand the importance of working in a confidential environment, and be able to meet changing deadlines are essential to the position.

Tasks

• UK and overseas subsidiary governance
  • Providing guidance and advice to internal stakeholders on subsidiary matters ensuring highest standards of corporate governance and best practice are maintained
  • Managing the annual compliance cycle of subsidiaries in 30+ jurisdictions including reviewing financial statements/accounts approval documents, holding subsidiary board meetings/AGMs and arranging for accounts, annual returns and other country specific documents to be filed
  • Maintaining the Subsidiary Compliance Calendar in collaboration with other internal functions such as Finance and Tax and external company secretarial providers
  • Assist with the delivery of ad-hoc corporate changes such as board and registered office changes, delegation of signing authority, provision of KYC
  • Undertake a verification exercise of corporate data held on Diligent and review all corporate books and records to ensure completeness
  • Maintain the subsidiary corporate records including minute books and registers
  • Maintain corporate database on Diligent
  • Maintain the Group Structure Chart
  • Liaise with overseas corporate secretarial providers, notaries, external accountants and auditors

Skills and Qualifications

• Proven experience gained in the Company Secretarial function of a large, multinational private group with strong experience in global subsidiary management
• CGI qualified or working towards CGI qualification
• The candidate will be a good and transparent communicator with an honest and collaborative approach.
• Ability to join the dots and understand the impact of business requests to ensure this is reflected in the advice given and effective delivery of actions
• Experience developing internal processes and filing systems
• Ability to work autonomously but also work under instruction and with a team
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Google suite, global entity management software packages (Diligent or Gems), board meeting management platform, with aptitude to learn new software and systems
• Experience managing budgets and expenses
• Comfortable handling confidential information

If you have any questions or would like to be considered for the role, please get in touch.