Company Secretarial & Legal Assistant

Our client is one of the UK’s leading recycling and waste management companies.

It seeks an enthusiastic, efficient, and proactive person to provide administrative and company secretarial support services to the company’s Legal and Company Secretarial functions. This person will report directly to the GC/Co Sec.  There are three other lawyers in the team, and they would like someone to join who can focus on supporting the team with more of the day to day company secretarial work as well as providing administrative support to the legal team. This key role will also include providing administrative support to other members of the Executive Leadership Team at times. Some key duties are as below, but a full job description listing all responsibilities of the role is available on request.
 
· Provide support for company secretarial function, including filing confirmation statements; Companies House filings such as director appointments and resignations, resolutions, PSC updates etc; preparing board minutes; maintaining company books; updating structure charts.
· Setting up Board and Committee meetings and managing catering.
· Access online filing and information services as necessary including making land registry searches, filing company forms online and obtaining financial information on companies.
· Organise and maintain files and databases in a confidential manner, including managing the contracts database.
· Schedule appointments, meetings, and reservations.
· Carry out internal photocopying, printing and binding and arrange for external photocopying, printing as necessary and binding.
· Prepare and arrange signatures for contracts as required.
· Coordinate legal team travel arrangements including transportation and accommodation.
· Book training courses and arrange and update membership of training bodies. Arrange for membership renewals for trade organisations and subscriptions.

The successful candidate is likely to have some or most of the following experience and qualities;
· Some proven company secretarial assistant experience and/or qualification
· Minimum 2-3 years of clerical, secretarial, or office experience
· Proficient computer skills, including Microsoft Office
· Strong verbal and written communication skills
· Comfortable with routinely shifting demands
· High degree of attention to detail
· Proactive, discreet, and diplomatic
· Data entry experience