Interim Assistant Company Secretary - FTC - London/Hybrid

Our client is a long-standing independent Bank based in the UK who is now looking for a new Assistant Company Secretary to join the team on a full-time interim basis. Working with the Company Secretary to provide full support to the company’s Board and its Members. Organize and administer all Board meetings and set up and maintain a comprehensive and easily referenced filing system. Take and write up Board and Committee minutes to a high standard.

Work with the Company Secretary to establish and embed a robust and sustainable Company Secretarial function that can support and advise the Company’s Board of Directors.

Responsible for:

• Taking and writing up Board minutes to a high level is key in this role.
• Preparing Board and Committee agendas with the Company Secretary, collating and distributing meeting packs, attending and minuting meetings and following up with actions.
• Managing Board Governance documentation MRM and Companies House filings
• Managing and loading all Board and Committee Papers digitally on the Board Papers system for Director ease of reference.
• Organising and filing all Board documentation in an indexed easy to reference filing system.
• Forward planning and coordination of Board meetings.
• Managing all Companies House filing requirements.
• Production of a Company Secretarial Process Manual.
• Preparing a calendar of all regulatory and company house filings.
• Liaising with the parent company as necessary to deliver reporting requirements and retrieve data where necessary.
• Keep an up to date database and filing system of all Director’s information, HMRC forms, and declarations of interest.

• Assist the Company Secretary with Board reviews, end of year evaluations and Board audits.
• Maintain and update the Board skills matrix. Work with Company Secretary to organise Board training and update the Board on latest Governance trends.
• Management of Board and Committee policies ensuring standards are consistently maintained and that process and due diligence is adhered to.
• Client-Centric Approach - Cultivate and maintain strong client relationships based on trust, integrity, and a commitment to meeting clients' financial goals while adhering to Consumer Duty principles.
• Transparent Communication and disclosure - ensure that clients fully understand the costs associated with various products and services.
• Continuous Regulatory Compliance - Stay abreast of industry regulations and updates related to Consumer Duty. Implement and uphold ethical and regulatory standards.

A Hybrid work structure is on offer with 3 days required in the office and 2 WFH. Along with a competitive salary depending on experience. A full job description is available on request.