Assistant Company Secretary - London/Hybrid

Our client is a long standing independent Bank based in the UK that is now looking for a new Assistant Company Secretary to join the team on a full time permanent basis. Working with the Company Secretary to provide full support to the company’s Board and its Members. Organize and administer all Board meetings and set up and maintain a comprehensive and easily referenced filing system. Take and write up Board and Committee minutes to a high standard.

Work with the Company Secretary to establish and embed a robust and sustainable Company Secretarial function that can support and advise the Company’s Board of Directors.

Responsible for:

• Taking and writing up Board minutes to a high level is key in this role.
• Preparing Board and Committee agendas with the Company Secretary, collating and distributing meeting packs, attending and minuting meetings and following up with actions.
• Managing Board Governance documentation MRM and Companies House filings
• Managing and loading all Board and Committee Papers digitally on the Board Papers system for Director ease of reference.
• Organising and filing all Board documentation in an indexed easy to reference filing system.
• Forward planning and coordination of Board meetings.
• Managing all Companies House filing requirements.
• Production of a Company Secretarial Process Manual.
• Preparing a calendar of all regulatory and company house filings.
• Liaising with the parent company as necessary to deliver reporting requirements and retrieve data where necessary.
• Keep an up to date database and filing system of all Director’s information, HMRC forms, and declarations of interest.

• Assist the Company Secretary with Board reviews, end of year evaluations and Board audits.
• Maintain and update the Board skills matrix. Work with Company Secretary to organise Board training and update the Board on latest Governance trends.
• Management of Board and Committee policies ensuring standards are consistently maintained and that process and due diligence is adhered to.
• Client-Centric Approach - Cultivate and maintain strong client relationships based on trust, integrity, and a commitment to meeting clients' financial goals while adhering to Consumer Duty principles.
• Transparent Communication and disclosure - ensure that clients fully understand the costs associated with various products and services.
• Continuous Regulatory Compliance - Stay abreast of industry regulations and updates related to Consumer Duty. Implement and uphold ethical and regulatory standards.

A Hybrid work structure is on offer with 3 days required in the office and 2 WFH. Along with a competitive salary depending on experience. A full job description is available on request.