FTSE 250 - Company Secretarial Assistant/Board Support

FTSE 250 seeks to recruit a capable, organised individual to join it’s friendly, supportive team in this new company secretarial assistant/board support role. You will play a key role in their team success bringing your experience as a proven administrator to senior Board level executives. You will deploy your excellent attention to detail, strong stakeholder management skills and ability to collaborate and work closely with other team members. As an ambassador for the team with their most senior stakeholders, your contribution will add value to the whole team in what you do and how you do it.

To be successful in this role you’ll have a strong desire to work in a fast paced, but supportive team environment, where you will have the opportunity to make a difference. The ideal candidate will employ their passion for excellence no matter what the task and have an ability to get things right first time, whilst adapting to the changes that working in a fast paced environment inevitably brings.

A full job description is available on request, a core part of your role will be to provide excellent support to the Directors of Boards and Board Committees including:

• Drafting meeting Agendas, Forward Calendars, Minutes and Board papers where relevant.  
• Facilitating the preparation and distribution of Board and Committee meeting papers to Directors in line with agreed deadlines.

• Assisting the producers of Board and Committee papers by providing guidance on content and style of papers in line with the standards set by the Corporate Secretariat.
• Providing meeting support before and on the day of the meeting for the Company Secretary and Directors, ensuring the logistics are in place (such as, catering, IT support, managing guests and presenters). 

In addition to the Board and Committee work you will support the delivery of the team strategy and provide ad hoc support to the team. This may include:

• Routine statutory compliance for entities, including using Diligent Entities software to undertake routine filings.
• Support for ad-hoc stock exchange announcements and support for the plc year end activities.

This role is suitable for a junior company secretary/company secretarial assistant with proven board support experience. A good track record of supporting Boards and Committees or other formal meetings would be useful. You should have high attention to detail and have excellent oral and written communication skills.