Interim Head of Company Secretariat - 12 month FTC

Our fast growing, global FS sector client needs a senior, experienced Company Secretary to join on a 12-month fixed term basis. You will support the project of mapping out the future CoSec function, strengthening governance capability, and ensuring alignment and integration.

This role will provide governance and administrative support across the Group’s Board and Committees, working with the Group CFO to focus on delivering a compliant and effective Co Sec function.  This is a hands-on position, and a full job description is available on request.

Responsibilities include:

• Perform the Company Secretarial role for group subsidiaries, including advising directors of their duties under the Companies Act
• Advise the Board on matters related to corporate governance including management of conflicts of interest, conduct of meetings and the terms of reference of Boards and Board Committees 
• Facilitate the smooth operation of the Boards and Board Committees, by working with the Group CFO to own the forward agendas and for organising, collating and distributing meeting papers as well as meeting logistics.
• Oversee the Corporate Calendar as it relates to the systems of governance of the boards and committees.
• Prepare (or oversee preparation) of accurate minutes and action points within agreed time frames for all Board level governance meetings.
• Prepare and file all required forms under the Companies Act
• Complete  FCA/PRA and other filings as requested from time to time by the directors or as agreed with the Compliance Officer
• Attend meetings and produce accurate minutes, ensuring actions are followed through
• Maintain statutory registers and complete Companies House filings on time
• Prepare and file annual returns, confirmation statements and other statutory submissions
• Keep governance policies updated and maintain a consistent framework across the group
• Maintain a structured archive of Board and Committee materials
• Liaise with external advisers and regulators where needed

This role will suit an experienced, qualified candidate with the following experience and skillset;

• Experience in governance, legal or company secretarial support within a regulated environment
• Strong organisational skills and confidence managing multiple meetings and deadlines
• Skilled in drafting minutes, preparing packs and managing filings
• Working knowledge of UK company law and corporate governance in a regulated environment
• Clear communication skills and discretion in handling sensitive information
• Able to work directly with directors and senior stakeholders while keeping delivery as the priority