Liverpool – Company Secretarial Assistant

Liverpool – Company Secretarial Assistant

£30,000

Flexible working

Position within an established team of 10 working across the regulated market. This governance function is growing, offering development, training and progression through their team & function as part of a core value. If you have experience in Company Secretarial and governance and are looking for an in-house position in the Liverpool area, this may be the role for you.

The role:

• Produce board and committee meeting packs. This includes requests for and collation of meeting papers, referencing and formatting meeting papers, use of an electronic board meeting pack system and general support to the Secretary for the meeting.
• Maintain team document templates (reports, minutes, trackers, actions logs etc.)
• Draft standard meeting administration reports for board and committee meetings.
• Create meeting agendas and file meeting minutes and resolutions.
• Arrange training for boards and committees (with guidance)
• Organise board and committee meeting dates, and carry out tasks required in the effective facilitation of meetings e.g. room booking and catering arrangements, calendar invites, updating meeting schedules
• Maintain meeting schedules and communicate any changes to relevant individuals. This will include contacting non-executive board and committee members and general diary management.
• Support the governance team in relation to director and committee member appointments,
• Support other team members in the delivery of and contribute to team initiatives and projects.
• Assist the team in effectively implementing the policy and procedures of the governance framework.
• Assist the team in the governance oversight of the relevant board and committees they support.
• Maintain annual plans for board and relevant committees and produce reports on such as required.

Requirements:

• Willingness to collaborate with and support colleagues, working as part of a team.
• Experienced in working within a company secretariat team or as an executive PA (with meeting support duties), ideally within the financial services industry
• Attention to detail
• Self-motivated and able to demonstrate initiative.
• Flexible to work longer hours when necessary and ability to work under pressure and to deadlines.

For more information about how to apply, please do contact me on 02030 588 005 or at poppy@dmjcosec.com to review the full JD and find out how to apply.