Specimen letter of appointment for a trustee (director) of a charitable company limited by guarantee

Of interest to those involved in charity governance.


This guidance note offers an example of an appointment letter to be sent to a new director/trustee of a charitable company. As such, it is an outline for charities to amend to suit their needs. Charities are urged to ensure that all relevant factors relating to their organisation are included in such letters. 

Purpose of this guidance

For a charity incorporated under company legislation it is essential that trustees are aware of their legal duties both as trustees under charity law, and as directors under company law. It is because of this dual responsibility that the terms ‘trustee’ and ‘director’ may be used interchangeably. For the purpose of this document, we use the terms ‘trustee’ and ‘director’ to emphasise the twin legal duties.

This guidance note covers registered charities in England and Wales. While principles of good governance transcend national borders, it is important to bear in mind the specific differences in charity legislation for those charities operating in Scotland, Northern Ireland and elsewhere.

This document includes:

  • Specimen letter

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