Document Retention: Getting it Right

A practical, one-day course for anyone responsible for the management of corporate documents and how to get document retention right within a business.


Programme

Please expand the dropdown to see the course programme timetable and highlights.

Document management polices

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  • Where to start? Why not just keep everything?
  • What is a document and why have a policy?
  • Who needs to approve it and what should the policy cover?
  • Project management
  • Proportionate response

Retention schedules

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  • Establishing retention periods and schedules
  • What should be set out in retention schedules?
  • Factors that determine retention periods
  • Purposes for which records are kept
  • How should the schedules be laid out?
  • Planning for distribution to users
  • Guidance to retention periods for: accounting and tax records, personnel, health & safety and pension records contracts company secretarial, material information management sales and marketing

Disposal and review procedures

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  • Making the policy work and review procedures
  • Methods for disposing of paper and electronic records
  • Sensitivity categories, disposal record and archiving

Electronic data

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  • BSI code on legal admissibility of electronic information
  • Converting paper documents to electronic records
  • Regulatory requirements for creating and storing electronic data
  • Emails – policies, storage and treatment

Documents as evidence

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  • Documentary evidence
  • The discovery process
  • Privilege

Risk assessments and limitation periods should litigation occur

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  • Record retention for risk assessments and liability limitation
  • Criminal and civil actions and an overview of limitation periods

Data protection and other legal issues?

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  • Record retention for risk assessments and liability limitation
  • Criminal and civil actions and an overview of limitation periods

If you need any further assistance or advice, please call +44 (0)20 7580 4741 or contact us

 

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