Specimen board meeting etiquette (not-for-profit organisations)

The board of any organisation is the predominant mechanism by which strategy is agreed, performance monitored and executive actions held to account on behalf of stakeholders. It is therefore essential that boards conduct their meetings with a view to optimising the use of the time and intellectual capital of their members. As such, boards need to focus on the purpose of the meeting, and all the elements that can contribute to an effective discussion, including the way board members interact and work together to ensure sound decision making.

This document provides practical guidance on modern etiquette for those attending and participating in board meetings to help ensure that meetings are effective and board members are focused in the performance of their duties and responsibilities. The guidance serves as a basic framework to be amended as appropriate for the requirements of an individual organisation in accordance with the provisions of their governing documents and/or standing orders.

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